Build HR & Payroll Tech Stack for Your Business

Every business wants its HR and payroll departments to function smoothly without any hiccups. These departments carry out crucial activities that are vital to the success of any company. Still, these departments’ overall workload and constant demands can be a huge burden for your staff.

Fortunately, many companies are switching to cloud-based core HR software, enabling them to run the departments at higher efficiency and at a lower overall cost. Do you ever wish your business could run like this? Here’s how to do it!

1. Identify Your Weaknesses

Before you start thinking about implementing any software, it’s crucial to analyze your current department operations to decide what is working and what needs improvement. Don’t be afraid to be harsh or picky. Maximum efficiency requires optimization, which means you’ll need to closely review every detail to identify any shortcomings or potential problems.

Would you please keep track of these weaknesses because they will play a key role while choosing your payroll software? For example, if you were struggling to distribute paychecks on time, then look for a solution that can automate the process and has a direct deposit feature for seamless operations.

2. Potential Research Solutions

Unfortunately, there isn’t anyone platform, software program, or cloud-based solution that’s guaranteed to work for every business, so you will have to do a bit of research yourself. Using the weaknesses we’ve identified above, consider solutions based on your needs. If your payroll department manages, but your HR team is struggling, you may solely consider HR solutions.

If HR is fine, but your payroll department is lagging, you may be able to amend the issue using only payroll software. However, we would recommend an all-in-one solution like APS, which addresses any issues while allowing HR and payroll to share data between the departments. This eliminates the need for data to be entered multiple times, saving valuable office time.

3. Train Your Human Resources Team

Before you implement a new payroll system, you should get your employees trained. How you go about this will depend on the available options. Sometimes, your new payroll service provider will offer in-person training and demonstrations to get your employees up to speed.

Other companies may offer online demonstrations instead. You may even have to hire a third party to train your team on the new tech, but you must accomplish this at all costs. Comprehensive, in-depth training will prevent needless mistakes and endless questions in the future, ensuring a smooth operation throughout the implementation process and beyond.

4. Train Your Payroll Department

You’ll need to get the entire payroll department trained on the new payroll software before implementing it. If not, paychecks could get behind, get miscalculated, or even not distributed! As your HR department, we strongly recommend you have someone train your team in person on the new payroll system. The best time to execute a new payroll solution is to avoid last-minute rollouts at the beginning of a pay period!

5. Implement Your Solutions

After choosing your new system/software and having both departments appropriately trained, it’s time to implement the new solution! Your payroll service provider should be able to walk you through the specifics of how to set up the system, or they may even do it for you. Ensure that all of your team members are aware of the integration date, as employees using both the old and new systems are sure to decrease the overall effectiveness of the implementation.

Monitor the results throughout the process and make changes to the operations process as needed. Often, some employees will struggle more than others, so keep track of this and provide them with a partner if necessary. Pairing a more knowledgeable employee with a less knowledgeable one may seem counterproductive at the moment, but the long-term benefits easily outweigh the temporary setbacks.

Many companies don’t reach their full potential simply because they’re held back by the HR and payroll departments. Manual processes are quickly becoming outdated, and for a good reason: their performance decreases as the business expands! While it is possible to counteract this by increasing your staff, you’ll essentially be raising overhead costs to maintain the same level of performance. Don’t do that. Instead, make the switch to a cloud-based HR and payroll solution like APS, and watch your ROI rise!